Job Description
We are seeking a highly organized and proactive Executive Assistant/Office Manager to support multiple executives while managing the daily operations of our Nashville office. This dual-role position requires a professional who can anticipate needs, manage competing priorities, and ensure seamless executive and office management support in a fast-paced environment.
Key Responsibilities:
Executive Support:
- Coordinate and maintain complex calendars for multiple executives, scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for executives, managing emails, phone calls, and correspondence with discretion and professionalism.
- Prepare SLT meeting agendas, take minutes, and follow up on action items to ensure timely completion.
- Assist with event planning and coordination for team meetings, all-hands meetings, and summits.
Office Management:
- Manage day-to-day office operations, including office supplies, equipment maintenance, and vendor relationships.
- Provide administrative support to the broader team, including organizing events, team activities, and training sessions.
- Track office expenses and maintain budgets for office supplies, events, and facilities.
- Implement and maintain office procedures, ensuring a productive and organized work environment.
Qualifications:
- Minimum of 5 years of executive assistant or office management experience, preferably supporting multiple senior leaders.
- Bachelor’s degree preferred; equivalent experience will be considered.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with scheduling and expense tools (e.g., Concur or similar platforms).
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with a professional demeanor and ability to build relationships at all levels.
- Demonstrated ability to work independently, anticipate needs, and find creative solutions to challenges.
- High level of confidentiality and integrity in handling sensitive information.
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